EXECUTIVE ASSISTANT

Position Summary

We are seeking a seasoned Executive Assistant to join our Agency. This person will provide administrative support to our Partners while teaming with our Office Manager to ensure our busy office runs like a well-oiled machine.

About Us

Sullivan is a brand engagement firm located in New York City. We believe brand and business is earned one moment at a time. We help companies build relationships with customers and inspire employees by creating brands that are meaningful and memorable, and bringing them to life across the customer experience.

Key Responsibilities:

  • Operate as an Outlook expert; manage and own Partner calendars, ensure effective flow of meetings, handle calendar conflicts and meeting logistics for the Partners
  • Function as a liaison between Partners and other company team members, including HR, Benefits and Technology
  • Prepare weekly timesheets, monthly expense reports, meeting agendas, and travel itineraries
  • Handle confidential and proprietary information with discretion and savoir fare
  • Prepare office for client visits and meetings; including catering needs
  • Schedule personal appointments for Managing Partner and Executive Creative Director, as needed
  • Order lunch daily for Executive Creative Director

Ideal candidate profile:

We are looking for a candidate who is outgoing & friendly, professional, intelligent, energetic, well organized, a quick learner, and possesses a “can do, will do” attitude. Additionally, the individual should possess:
  • 8+ years work experience in a professional services environment with large corporate clients; agency experience a plus
  • Highly developed problem-solving skills; a strong attention to detail
  • A positive attitude and flexibility to wear many hats
  • The ability to anticipate needs, think through given tasks and prioritize accordingly
  • A strong proficiency with Macs and Outlook calendar management as well as MS Word, Excel and PowerPoint. Google Suite experience desirable.
  • Solid academic credentials; 4-year college degree required

Please Submit Resume to careers@sullivannyc.com