OFFICE MANAGER

Position Summary

Being an Office Manager at Sullivan means that you will organize and supervise all activities that facilitate the smooth running of our office. You are extremely organized, flexible, and enjoy the challenge of supporting a growing organization in a fast-paced environment. The ideal candidate is a confident, independent, adaptable, and outgoing people-person. You consistently demonstrate a positive outlook, professional demeanor, and enthusiastic can-do attitude. You are the roll-up-your-sleeves type; there is no job too large or too small.

About Us

Sullivan is a brand engagement firm located in New York City. We believe brand and business is earned one moment at a time. We help companies build relationships with customers and inspire employees by creating brands that are meaningful and memorable, and bringing them to life across the customer experience.

Responsibilities:

Office Management / Maintenance
  • Ensure the office is in tip-top shape all the time
  • Own the organization of all supplies and resources (file cabinets, supply room organization, desk phones, monitors etc.)
  • Help manager multiple partner calendars using Microsoft Outlook
  • Set and implement policies relating to resources and their usage
  • Work with accounting department on budget and policy matters
  • Liaise with external vendors for facilities and equipment (e.g. phones, cleaning service, maintenance contractors, appliance repair, equipment maintenance & leases etc.)
  • Build & maintain relationship with building management and staff
  • Manage online building management portal - service requests and billing
  • Manage administrative team and their responsibilities (2 Executive Assistants)
  • Oversight of office supply orders
  • Book travel as needed and adhere to Sullivan Travel Policy; guide and assist staff as needed when booking team/client travel
  • Orchestrate company events and celebrations
  • Assist in real estate and office move projects
  • Onboard new employees – prior to start set up desk with phone, computer, supplies, meet and greet on first day
  IT Management
  • Manage relationship with IT vendor, troubleshoot onsite equipment, monitor quality of services, assist in setup of onsite equipment and facilitate their support of employee population
  • Manage software and application tools and licenses (Slack admin, Creative Suite licenses, remote meeting tools etc.)
  • Ensure employees are properly on-boarded and off-boarded according to information technology policy, including new hire set up
  • Enforce client compliance requirements across all things information and security related, including physical space and digital systems

Ideal candidate profile:

  • 5+ years office management experience in a professional services environment; agency experience a plus
  • 2+ years experience using Microsoft Office Suite and Mac operating systems
  • Comfortable with technology of all kinds, including office AV equipment
  • Ability to work and thrive in a fast-paced, creative atmosphere
  • Maturity to handle delicate issues in a confidential manner
  • Experience managing a team; excellent delegation skills
  • Bachelors degree required
  • Ability to organize, prioritize, and accomplish multiple tasks simultaneously

Please Submit Resume to careers@sullivannyc.com